For PhD students not employed at Aarhus University (for example 3+5 /4 + 4 PhD student before obtaining a Master’s degree) the grant will be given as expense reimbursement claim (in Danish: Udgiftsafregning) in RejsUd. This means that all receipts for the reimbursable expenses must be kept and uploaded when making the reimbursements.
For AU employed PhD students (for example AU employed or AU employed part B PhD students), the grant will be given either as:
A) daily/hourly allowance (in Danish: time-dagpenge) in RejsUd.
Reimbursements for hourly/daily allowances cannot be made in advance - Reimbursements can be made once a month for the past month abroad.
B) expense claim reimbursement (in Danish: Udgiftsafregning) in RejsUd.
All receipts for the reimbursable expenses must be kept and uploaded when making the reimbursements.
Therefore, if you are an AU employed PhD student please choose either A or B when filling out the application form.
NB! For questions regarding reimbursements and general information on travels as an employee at Aarhus University (including how to create a profile in RejsUd and CWT, and Aarhus University’s travel policy), please consult the AU staff service page on travel booking and expense reimbursement.
The grant covers verifiable expenses in connection with the following expenses directly linked to the stay abroad (up to maximum DKK 20,000):
All reimbursements in connection with the grant must be settled via RejsUd (Aarhus University Travel and Expense Claim System).