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Candidates with personal grant or funding

A prospective PhD student has contacted you. The candidate has received a personal grant, a scholarship, is a company PhD, or wish to self-finance the PhD education and would like to have you as his/her Main Supervisor.



Please note, that the terms in one of the following bullets must be met in order to admit a prospective PhD student on this procedure:

  • A grant is issued directly to the PhD applicant and the grant covers at least 50 per cent of the salary for a PhD and study fee. In addition, the remaining funding needs to be secured as well.
    These terms includes PhD applicants paid by a Company.
  • A government scholarship from the PhD applicants home country.
  • A PhD education and study fee paid entirely by the PhD applicant.

How to initiate the admission process

To have a PhD applicant assessed for admission without an announcement, please send the following to admission.gradschool.tech@au.dk 

  1. The filled-in Admission information form.
  2. The financing plan filled in by you and your Project Finance Administrator and signed by the Head of your Department. It will confirm that there is full funding (salary, tuition etc.) for the entire PhD project period.

Deadlines and start date

Please note that the start date depends on various factors, e.g. final enrollment requirements/details, getting a study- and residence permit (international students), etc.

Assessment procedure

When the PhD administration has received the application, a legality check is performed and thereafter the appilcation is  forwarded to the Project owner/Main Supervisor for assessment.

Subsequently, the Programme Chair or a member of the programme committee will in cooperation with the Project owner/Main Supervisor make an academic assessment of the application and perform an interview with the cadidate.

On the basis of the assesment the admission committee decide whether the candidate can be offered admission or not.

You can see a detailed overview of the assessment process here (PDF).

Need help?

If you have any questions, please don't hesitate to contact the GSTS admission team at admission.gradschool.tech@au.dk.

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